From the moment a record is created, it is important to determine how long it needs to be kept.
Each of the myriad tasks performed in the course of an organization's daily business will generate output that documents its actions: records. All records have value, whether they are paper documents, computer files, spreadsheets, emails, handwritten notes, formal business reports, client folders or project files. The value that records and information provide to an organization include efficiency, access, compliance, continuity, protection and proof.
Information has a lifecycle of its own, and the storage of unneeded records can be costly if items are not discarded when they are no longer needed. Starting a records retention policy can help minimize offsite storage costs.
Properly managed records are a corporate asset. Unorganized, unindexed records, and records kept after their value has passed, are an unnecessary expense and a corporate liability. Only through properly managing its records and information can an organization extract their full value.
Business Records Management can help you realize the value of your records by analyzing and reporting on their current conditions, developing a comprehensive information management program, analyzing legal requirements applicable to your organization's recordkeeping and writing appropriate retention policies to cover all of your records, whether paper, electronic or otherwise. The resulting record retention schedule will specify destruction dates and be customized to your organization.
BRM can also identify your vital records and develop a protection plan specifically for them, and train your staff on general records and information management concepts.
Monthly, quarterly and annual reports are available for a retention database that lists items eligible for destruction. This information is also available through BRM-Online. Records will not be destroyed without prior written authorization by company that owns them.
Advantages
Increases efficiency and productivity
Reduces costs and risk
Customized retention schedules
Monthly, quarterly and/or annual reports
Ensures compliance and protects assets
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